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Compliance Coordinator

THE COMPANY

The Ambrey Group is a private maritime risk management provider of physical and digital services including intelligence, advisory, security, safety, vessel management, insurance and crisis response.

We have over 150 permanent staff globally, supporting over 500 commercial vessels a month with hundreds of seafarers and security personnel deployed at any one time.

Ambrey has operations in over 40 countries and Operations Managers delivering 24/7-365 support to over 150 major shipping and oil and gas clients.

THE ROLE

This position, based at Ambrey’s Head Office in Hereford or Operations Centre in Southampton, is for a full-time Compliance Coordinator working within the Compliance team and reporting to the Director of Compliance in support of the wider business focusing Document Control Management and Commercial Compliance of the Ambrey Group Management System (MS). The MS is maintained in accordance with:

  • Industry regulation and legislation.
  • Business regulation and legislation.
  • International client and stakeholder requirements.
  • Certifying Bodies audit schedules.
RESPONSIBILITIES
  • Assist and support the maintenance and continual development of the Group Management System in line with the following ISO standards:
    • ISO 28000:2022 & ISO 28007-1:2015 (Security Management & Maritime Security)
    • ISO 9001:2015 (Quality Management)
    • ISO 14001:2015 (Environmental Management)
    • ISO 45001:2018 (Occupational Health & Safety)
    • ISO 27001:2022 (Information Security Management)
  • Maintain oversight and development of the Group Document & Records Control Procedure.
  • Management of Group Document Control Register, a high-level register of core documents and procedures.
  • Management of records and document control in the Group SharePoint sites inclusive of:
    • Creating document templates
    • Maintaining centralised records and templates in accordance with document and version control
    • Distribution of documents to stakeholders
    • Tracking documents to maintain confidentiality
    • Reviewing documents and making revisions for accuracy
    • Lead on data management review and audit cycles
    • Internal support and training
  • Audit support, planning, preparation, hosting audits, follow up activities and conducting internal audits.
  • Due diligence documentation and response writing
  • Managing queries and drafting responses to RFI’s and RFP’s.
  • Contribute to tender and project management.
QUALIFICATIONS SKILLS

Role Requirements

  • Education to a degree standard.
  • Experience of an office-based role and commercial clients.
  • Excellent IT skills covering the whole Microsoft Office Suite.
  • Proficient in the use of document control databases.
  • Experience with SharePoint.
  • Outstanding organisational skills.
  • A proactive team player with excellent communication skills.
  • Familiarity with Management Systems.
  • Resourceful and responsive, able to solve problems using own initiative.
  • Excellent research and writing skills.
  • Able to work in a fast-paced, high-pressure environment.

General Requirements

  • Confidentiality: Confidentiality/data protection regarding all personal information and Ambrey activity must be maintained at all times (both in and out of working hours) in accordance with relevant legislation such as the Data Protection Act. The post holder should ensure that they are familiar with and adhere to all Ambrey Information Governance policies and procedures.
  • Equal Opportunities: Promote the concepts of equality of opportunity and managing diversity across the business.
  • Health and Safety: Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act 1974, paying due regard to health and safety in the workplace and management of risk to maintain a safe working environment for service users, visitors, and employees.
  • Professional standards and performance review: Maintain consistent high professional standards. Employees are expected to participate in the performance review process.
  • Finance: All Ambrey staff will comply with financial processes and procedures.
TERMS AND CONDITIONS
  • Salary: GBP £ – Commensurate with experience
  • Annual Leave: 25 days per annum (calendar day) plus public holidays
  • Working hours: 08:30 a.m. to 17:30 a.m., Monday to Friday
  • Job type: Full-time, permanent
  • Location: Hereford – Head Office / Southampton – Operations Centre
  • Employee Benefits: Referral bonus, Eye care, Tech-scheme, Cycle-scheme, Wellness & Fitness, Pension, Private Medical Insurance. Retail and leisure discount card, Discounted gym membership, Employee assistance programme, Employee Social-Club events, Enhanced maternity and paternity pay.
OUR VISION

To be the trusted global provider of safety, security, marine and risk management solutions.

OUR VALUES – THE AMBREY WAY
  • Accountable- “Safety first” is our promise, it’s the Ambrey way and we don’t compromise on compliance.
  • Moral- We pride ourselves on doing the right thing and delivering on our promises with integrity.
  • Bold- We value those who strive to master new things. We never stop learning, improving and pursuing the highest quality.
  • Reliable- We always deliver. To us this means being dependable, responsive and agile in everything we do.
  • Entrepreneurial- It’s our spirit. We innovate, explore, create and elevate. We have fun and celebrate while working hard.
  • You, Me & Us- We know teamwork produces the best results for our clients. We are respectful, inclusive, empowering and compassionate.

If you’re interested in being part of our team, we’d love to hear from you. Just send a cover letter and a copy of your CV to OfficeJobs@ambrey.com.

The JD (Job Description) for this post will be subject to routine review and revision to meet the developmental requirements of the company. The post holder may be required to undertake additional appropriate duties as required and directed.